Office Manager
PRIMARY OBJECTIVE OF POSITION:
Under the supervision of the Executive Director, organize and coordinate administration duties and office procedures.
This person is expected to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.
MAJOR AREAS OF ACCOUNTABILITY AND PERFORMANCE:
Essential Duties:
Provide ongoing bookkeeping and administrative support to the office, driving organizational success through the management of daily operations and special projects.
Provide coordination of employee paperwork for the organization including new employee workplace introduction, background checks and on-boarding, medical records, insurance information, etc.
Aid with donor management record keeping and fundraising including events.
Work closely with outside agencies, making the Executive Director aware of issues and/or concerns.
Handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Monitor, manage, and maintain office equipment and supplies; request repair or restocking when necessary.
Uses and understands Microsoft Office, QuickBooks, and other business-specific software.
Maintain all client records and ensure all files are complete and information is accurate.
Consistently follow through on AP/AR throughout the year and maintain accurate and complete financial records at all times.
Answers incoming internal and external calls and provides exceptional customer service by using critical thinking, problem solving, and/or forwarding the call to the appropriate person.
Prepares informational packets for all board meetings including recording and preparing minutes.
Other Duties:
Performs related duties as assigned.
Please review the Job Description below for a more replete list of functions.
Recommended Skills Accounting Administration Critical Thinking Customer Service Fundraising Medical Records Estimated Salary: $20 to $28 per hour based on qualifications.
Under the supervision of the Executive Director, organize and coordinate administration duties and office procedures.
This person is expected to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.
MAJOR AREAS OF ACCOUNTABILITY AND PERFORMANCE:
Essential Duties:
Provide ongoing bookkeeping and administrative support to the office, driving organizational success through the management of daily operations and special projects.
Provide coordination of employee paperwork for the organization including new employee workplace introduction, background checks and on-boarding, medical records, insurance information, etc.
Aid with donor management record keeping and fundraising including events.
Work closely with outside agencies, making the Executive Director aware of issues and/or concerns.
Handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Monitor, manage, and maintain office equipment and supplies; request repair or restocking when necessary.
Uses and understands Microsoft Office, QuickBooks, and other business-specific software.
Maintain all client records and ensure all files are complete and information is accurate.
Consistently follow through on AP/AR throughout the year and maintain accurate and complete financial records at all times.
Answers incoming internal and external calls and provides exceptional customer service by using critical thinking, problem solving, and/or forwarding the call to the appropriate person.
Prepares informational packets for all board meetings including recording and preparing minutes.
Other Duties:
Performs related duties as assigned.
Please review the Job Description below for a more replete list of functions.
Recommended Skills Accounting Administration Critical Thinking Customer Service Fundraising Medical Records Estimated Salary: $20 to $28 per hour based on qualifications.
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